Executive Coordinator (Stadium Project)
We’re looking for a skilled, organised coordinator to support our new stadium project - working closely with the senior team as we create an exciting new home for our Club.
The Executive Coordinator will provide high-level administrative and executive support to the CEO, COO, Legal Counsel, the Board and stadium project team. This role is pivotal in ensuring smooth communication and coordination between the club, contractors and other stakeholders. This role will support the smooth operation of board and project governance, whilst maintaining standards, confidentiality, accuracy and professionalism.
The role combines executive administration duties, legal/board support and some project coordination for the Power Court stadium development.
KEY RESPONSIBILITIES
- Provide comprehensive support to senior executives, including collective diary management, travel arrangements & correspondence.
- Prepare, edit and proofread executive documents, reports & presentations.
- Organise Board and Project meetings, including scheduling, logistics and preparation of board papers.
- Take and distribute accurate meeting meetings, ensuring timely follow up actions and decision.
- Maintain a central log of all key business decision and approvals.
- Ensure compliance with governance and record-keeping requirements.
- Coordinate document reviews and ensure completion within set timeframes.
- Liaise with external contractors, advisors and legal representatives.
- Ensure smooth coordination across project streams, ensuring key milestones are met.
- Build strong relationships with internal teams, and external stakeholders.
- Manage confidential information with discretion and professionalism.
MAIN JOB REQUIREMENTS AND PERSON SPECIFICATION
Essential
- Proven experience as an Executive Assistant, Legal PA or Paralegal.
- Exceptional organisational and time management skills.
- Experience managing high-profile projects of working with Board/ Executive teams.
- Strong attention to detail, accuracy and confidentiality.
- Proficiency with Microsoft Office suite and document management systems.
- Ability to prioritise competing demands in a fast-paced environment.
- Good leadership, communication, and interpersonal skills, with the ability to collaborate effectively across diverse teams and stakeholders.
- Highly professional and focused but equally as flexible and personable.
- Proactive, solution-orientated, collaborative and reliable.
DESIRABLE
- Experience in a legal, corporate governance or professional services environment.
- Familiarity with Software, or secure document sharing tools.
- Project coordination or contractor management experience.
ADDITIONAL INFORMATION
- This a Full-Time role.
- Applicants must be eligible to live and work in the UK
- Department
- 2020 Developments
- Locations
- Luton Town HQ
We're All Luton
At Luton Town we celebrate diversity in all its forms. Our commitment to fostering a vibrant and inclusive culture extends beyond the pitch, enriching every aspect of Our Club. We believe that a diverse workforce fuels creativity, innovation, and success.
We are committed to creating a workplace where everyone feels valued, respected, and empowered to succeed. Our dedication to equity, diversity, and inclusion is not just a statement; it's a commitment we uphold every day through our policies, practices, and actions.
We recognise that every individual brings unique skills and experiences to the table, and we are committed to ensuring that our recruitment process is accessible to all. If you require any reasonable adjustments to participate fully in the application or interview process, please don't hesitate to let us know.
Safeguarding Statement
The Club is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.
The Club has systems in place to ensure that the welfare of vulnerable groups is dealt with appropriately and sensitively. Everyone working at the Club has a duty of care to safeguard the welfare of children and young people by creating an environment that protects them from harm. Our standards of practice ensure all staff are fully aware and understand their responsibilities under safeguarding legislation and statutory guidance.
The Club ensures that all staff that have a direct responsibility for children, young people or vulnerable adults, have been subject to the most stringent of recruitment practices which include DBS Checks and reference checks. These staff are alert to signs of abuse or maltreatment and will refer concerns to the relevant Designated Safeguarding Officers using the agreed safeguarding procedures.
Benefits
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Subsidised Healthcare and Dental Plans.
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Complimentary meals & snacks provided
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Wide range of local and sponsor discounts
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Salary Sacrifice Schemes (Cycle2work, electric car leasing & tech)
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Regular club social events
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Gym Discounts through benefits partners
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On-site Gym (Head Office)
About Luton Town Football Club
Luton Town Football Club is a professional football club based in Luton, Bedfordshire. Founded in 1885, the club combines a rich sporting history with a strong community focus.
Beyond football, Luton Town FC offers diverse career and placement opportunities in areas such as sport management, media, marketing, events, and community engagement.
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